Privacy Policy - SRFC Newsletter

Last updated: 12th August 2025

Who We Are

We are the organisers of SRFC, a monthly literary event based in London, UK. You can contact us at contact@srfantasy.club.

What Information We Collect

When you sign up for our newsletter, we collect:

• Your email address
• The date and time you subscribed
• Your IP address (automatically collected for security purposes)

We only collect the minimum information necessary to send you our newsletter.

Why We Collect This Information

We collect your email address because you’ve asked us to send you updates about our book events. Our lawful basis for processing your data is consent - you’ve specifically agreed to receive our newsletter.

How We Use Your Information

We use your email address solely to:

• Send you our newsletter (around 2 emails per month)
• Provide information about upcoming book events
• Occasionally share relevant book-related content

We will never:

• Sell, rent, or share your email address with third parties for their marketing
• Use your information for any commercial purposes
• Send you marketing emails for other products or services

Who We Share Your Information With

We use ButtonDown to manage and send our newsletter. ButtonDown acts as our data processor and has appropriate security measures in place. You can read ButtonDown’s Privacy Policy and about their GDPR Compliance.

We may also need to share your information if required by law or to protect our legal rights.

How Long We Keep Your Information

We keep your email address until you unsubscribe from our newsletter. After you unsubscribe, we will only retain your email address for as long as it takes ButtonDown to remove you from their system.

Your Rights

Under data protection law, you have the right to:

• Access your personal information
• Correct any mistakes in your information
• Delete your information (by unsubscribing)
• Object to our use of your information
• Restrict how we use your information
• Data portability (receive a copy of your information)

To exercise any of these rights, contact us at newsletter@srfantasy.club.

Unsubscribing

You can unsubscribe at any time by:

• Clicking the unsubscribe link in any newsletter
• Emailing us at newsletter@srfantasy.club

Security

We take appropriate technical and organisational measures to protect your personal information. However, no internet transmission is completely secure, so we cannot guarantee absolute security.

Changes to This Policy

We may update this privacy policy from time to time. We’ll notify subscribers of significant changes via our newsletter.

International Transfers

Your data may be processed outside the UK/EU by ButtonDown. ButtonDown has appropriate safeguards in place to protect your information.

Complaints

If you’re not happy with how we’ve handled your information, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk or call 0303 123 1113.

Contact Us

If you have questions or comments about this policy, you may contact us at: privacy@srfantasy.club